Getting paid24 October 2026
How to Invoice for Expenses
How to bill a client for expenses: what counts, agreeing it up front, itemizing costs, markup vs at cost, VAT on recharges, and a worked example.
Read the articleCurrent, data-backed writing on invoicing, cash flow and running a small business. No filler, just the takes worth your time.
How to bill a client for expenses: what counts, agreeing it up front, itemizing costs, markup vs at cost, VAT on recharges, and a worked example.
Read the articleWhat a retainer invoice is, how retainers differ from deposits and subscriptions, three ways to price one, what to put on it, and a worked monthly example.
ReadA debit note adjusts what one party owes another. See who issues it, how it differs from a credit note and an invoice, and a worked example with VAT.
ReadA tax invoice is an invoice that shows VAT or GST and your tax number. How it differs from a regular invoice, what it must include, and the rules by country.
ReadWhat a credit note is, who issues it and when, what to put on one, and how it differs from a refund and a debit note. With a worked example and a simple template for freelancers and small businesses.
ReadWhat a remittance advice is, who sends it and why, what it includes, and how it differs from a receipt and a statement. With a simple example and template for freelancers and small businesses.
ReadHow to number your invoices: the sequential rule, the best formats (year prefix, client codes), what number to start at, the UK and EU legal requirement, and how to switch systems without breaking the sequence.
ReadWhat a purchase order is, how the PO process works step by step, what to put on one, and how it differs from an invoice. With a simple template and a note on purchase order financing.
ReadA plain-English guide to writing a freelance contract: the clauses that actually matter, a simple template to copy, and how to turn the agreed terms into a quote and invoice.
ReadA clear, honest guide to going freelance with no experience: pick a service, set a rate, find your first clients, look professional from day one, and get paid from anywhere.
ReadBank transfer, PayPal, Wise, Payoneer, cards and mobile money compared on fees, speed and reach, what to put on your invoice, and how to receive international payments.
ReadYes, usually. How late fees and statutory interest work, what the law allows in the UK, EU and US, how to calculate the charge, and how to word it in your terms.
ReadA simple rule: set aside 20 to 30 percent of every payment for tax. How the number changes by country and income, the separate-account method, and a worked example.
ReadA proforma invoice is a preview of a bill, not a demand for payment. What it is, how it differs from a real invoice and a quote, what to include, and when to send one.
ReadSet a price that covers your costs and wins the work: the minimum-rate formula with a worked example, the right pricing model, and what to say when you quote.
ReadCopy-paste payment reminder email templates, from a gentle nudge to a final notice, plus the subject lines that get opened and exactly when to send each.
ReadQuote, estimate and quotation get used as if they mean the same thing, but one is a fixed promise and one is a careful approximation. Here is the real difference, which is legally binding, how long a quote lasts, and when to send which, with a clear worked example.
ReadAn NDA is a contract that keeps shared information confidential. Here is what a non-disclosure agreement covers, one-way vs mutual, when you need one, and how to make one free.
ReadA statement of account summarises every invoice, payment and balance between you and a client. Here is what it includes, what it looks like, and when to send one to get paid.
ReadMost unpaid invoices are predictable. Here are the warning signs a client will not pay, how to read them before you start the work, and the simple steps that protect you.
ReadBilling a client in another country? Here is how to handle currency, transfer fees, due dates and customs so your international invoices get paid in full and on time.
ReadConfused about quotes, proforma invoices, invoices and receipts? Here is the plain-English difference, the right order to send them, and which ones you actually need.
ReadA calm, step-by-step guide to getting an overdue invoice paid in 2026, from the first reminder to a late fee, plus how to stop it happening again.
ReadLate payments hit small businesses harder than ever in 2026. Here is what the latest data shows, and the practical steps that protect your cash flow.
ReadThe 2026 data is clear: businesses that invoice digitally get paid meaningfully faster than those on paper. Here is why, and how to make the switch.
ReadChasing late invoices eats nearly 10 hours a week for the average small business. Here is how to win that time back with a simple follow-up system.
ReadYou cannot always control when clients pay, but you can protect your business from the damage. Practical ways to stay liquid through late payment in 2026.
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